Add a contact individually
Add one person with the form, extract email addresses from pasted text or copy contacts from another list.
Click Add contact on Contacts to choose from four methods: Single contact, Copy and paste, From a file and From another list. This guide covers the three methods that do not use a file. For file imports, see Import contacts from a file.
Single contact
Fill in Email, First name and Last name
Email is the only required field.Choose a status
New contacts are Active by default. Choose Unsubscribed if you need to keep the contact on record without sending campaigns to them. MailGraf warns you when this status is selected.Add the contact to lists if you want
Pick one or more lists in Add to lists. Type a new name to create a list right there.Fill in custom fields if you want
If your account has custom fields, the Custom fields section is collapsed; open it to enter details such as city or company. For dropdown and single-choice fields you pick the value from a list. Fields you leave empty stay empty on the profile.Tick the permission box and click Add contact
To continue, tick I confirm I have permission to email these contacts. After adding the contact, MailGraf shows Contact added. and returns you to the contact list.
On a list's own page, Add one contact in the Add contact menu opens the same form with that list already chosen.
Copy and paste
If you have several email addresses, such as a column copied from a spreadsheet, click the Copy and paste tab. The import screen opens with Add contacts by copy and paste selected. Paste the content as it is; MailGraf extracts the valid addresses and shows how many it found. Choose a target list, confirm that you have permission and click Start import. The import report that opens shows how many contacts were added, how many already existed and how many addresses were invalid.
From another list
On the From another list tab, pick a Source list and a Target list, then click Copy contacts. The contacts stay in both lists.
Permission is recorded as single opt-in
MailGraf records contacts added through these routes with your permission declaration as single opt-in. A double opt-in record exists only after the contact clicks a confirmation link. See Understand consent status and confirmation records.
Frequently asked questions
What happens if I add the same address twice?
MailGraf does not create a duplicate. It reports that the contact already exists and adds them to any lists you selected.
Do I have to choose a list?
You do not need a list when adding one contact. Copy and paste and copying from another list both require a target list. With copy and paste you can create a new list from the picker; when copying from another list you choose from existing lists.
How do I take a contact out of a list again?
Open the Lists tab on the profile and click Remove from list in that list's row. You have 5 seconds to undo it.
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